特别公告

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 May 2017, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, Chad, China, Comoros, Cyprus, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Honduras, Indonesia, Islamic Republic of Iran, Iraq, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Malaysia, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Poland, Qatar, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, Samoa, Sao Tome and Principe, Saudi Arabia, Seychelles, Solomon Islands, South Sudan, Suriname, Syrian Arab Republic, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela and Viet Nam.

设置和报告

This post is located in the Meetings Coordination and Planning Unit, Meetings Management Section (MMS), Central Planning and Coordination Service (CPCS), Division of Conference Management (DCM), United Nations Office at Geneva (UNOG).

工作内容

Within delegated authority, and under the supervision of the Chief, Meetings Management Section, the Conference Affairs Officer will be responsible for the following duties:

- Supervises the preparation of the biennial calendar of meetings serviced by UNOG Division of Conference Management (DCM) and liaises with DGACM (Department for General Assembly and Conference Management) at UNHQ (Headquarters of the United Nations). Coordinates the provision of conference services with client departments and offices, and within UNOG. Ensures the correct implementation of the legislative provisions and the even distribution of meetings throughout the year to the maximum extent possible. Accommodates all mandated meetings within approved or available resources.
- Ensures that the legislative mandates approved by the General Assembly, the Security Council, ECOSOC, the Human Rights Council and other authorized organs in respect of all meetings and conferences serviced by UNOG are duly reflected and updated in the related repository.
- Provides guidance to clients on conference policies and practices, management of the UNOG calendar of meetings and conference facilities. Ensures that conference support to clients’ substantive work programmes is carried out in a quality and timely fashion. Undertakes and coordinates special projects as assigned by the Chief of Section or Service.
- Oversees the work of the Meetings Coordination and Planning Unit, sets priorities, gives authoritative advice and provides guidance as required.
- Identifies the need for new systems/applications or modifications to existing applications and undertakes business analysis in conjunction with technological developments. Proposes workflow improvements, including on the introduction of new technical tools. Tracks and monitors project progress against plans, requirements, quality measures, standard processes and liaises with users on all matters during the development and implementation phases.
- Coordinates the planning and servicing of extra-budgetary and ad-hoc events. Liaises with other sections and services of the DCM, UNOG divisions and services, and outside providers. Develops servicing packages/scenarios and negotiates with clients. Ensures the acceptance of cost-effective and rational options.
- Contributes/drafts substantive inputs to the pattern of conferences reports, conference management reports, as well as other required or ad-hoc reports to be prepared by the Section, Service, Division, UNOG or DGACM. Drafts communications to clients.
- Participates in the coordination of the refurbishment of the conference rooms. Ensures that the latest standards and technologies, including for remote participation, are implemented. Strives to improve quality, timeliness and cost efficiency of the meetings services. Facilitates conditions for the meeting participants.
- Takes part in planning missions for the organization of conferences outside of UNOG. Negotiates conference servicing parts of Host Country Agreements: logistical support, technical facilities and incremental costs. Acts as Conference Services Coordinator or Deputy at meetings held outside Geneva. Drafts mission reports and/or conference servicing reports following missions and conferences highlighting problems encountered, solutions found and lessons learned.
- Assists the Chief of Section in recruiting, evaluating and training staff.
- Represents the Section and, as required the Service, at meetings on conference planning and coordination.
- Acts as Officer in Charge of the Section in the absence of the Chief.

工作要求

PROFESSIONALISM
- Thorough knowledge of the structure and functioning of the United Nations system.
- Shows pride in work and in achievements.
- Demonstrates professional competence and mastery of subject matter.
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
- Is motivated by professional rather than personal concerns.
- Shows persistence when faced with difficult problems or challenges.
- Remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

CLIENT ORIENTATION
- Considers all those to whom services are provided to be “clients” and seeks to see things from the clients’ point of view.
- Establishes and maintains productive partnerships with clients by gaining their trust and respect.
- Identifies clients’ needs and matches them to appropriate solutions.
- Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.
- Keeps clients informed of progress or setbacks in projects.
- Meets timeline for delivery of products or services to client.

TECHNOLOGICAL AWARENESS
- Keeps abreast of available technology.
- Understands applicability and limitations of technology to the work of the office.
- Actively seeks to apply technology to appropriate tasks.
- Shows willingness to learn new technology.

MANAGING PERFORMANCE
- Delegates the appropriate responsibility, accountability and decision-making authority.
- Makes sure that roles, responsibilities and reporting lines are clear to each staff member.
- Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills.
- Monitors progress against milestones and deadlines.
- Regularly discusses performance and provides feedback and coaching to staff.
- Encourages risk-taking and supports creativity and initiative.
- Actively supports the development and career aspirations of staff.
- Appraises performance fairly.

JUDGEMENT/DECISION-MAKING
- Identifies the key issues in a complex situation, and comes to the heart of the problem quickly.
- Gathers relevant information before making a decision.
- Considers positive and negative impacts of decisions prior to making them.
- Takes decisions with an eye to the impact on others and on the Organization.
- Proposes a course of action or makes a recommendation based on all available information.
- Checks assumptions against facts.
- Determines that the actions proposed will satisfy the expressed and underlying needs for the decision.
- Makes tough decisions when necessary.

专业要求

An advanced university degree (Master’s degree or equivalent degree) in communications, languages, social sciences, business or public administration, event or operations management, international affairs, information management systems or related fields is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

工作经验

A minimum of seven (7) years of progressively responsible experience in conference management, administration, information management systems, operations or programme management or related field, including three (3) years of experience in activities directly related to conference servicing, preferably in the United Nations Common System, other intergovernmental organizations, or in the private sector at the international level. Managerial experience in leading teams is required. Experience in planning the calendar of meetings and servicing intergovernmental conferences is an advantage. Experience in change management, business analysis, and development of policies and procedures is desirable.

语言要求

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Fluency in French is an asset. Knowledge of a third United Nations official language is an advantage.

评估

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

联合国方面的考虑

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.