特别公告

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

These posts are financed by the Support Account for Peacekeeping Operations. Extension of appointment will be subject to budgetary approval.

设置和报告

This position is located in the Vendor Registration and Management Team, Procurement Management Section, Headquarters Procurement and Support Service, Procurement Division, Department of Management. The incumbent is under the direct supervision of the Team Leader, Vendor Registration and Management Team (VRMT) and the overall guidance of the Chief, Procurement Management Section (PMS).

工作内容

The Associate Procurement Officer is responsible for the following duties:

•Reviews, analyzes and updates Umoja and UN Global Marketplace website regarding status of vendor registration in accordance with approved Vendor Review Committee meeting minutes to ensure completeness and accuracy.
•Conducts regular follow-up with other UN Offices in connection with cases presented at the VRC, including the Office of Internal Oversight Services, the Office of Legal Affairs and the Ethics Office. Identifies potential cases to be reviewed by the VRC and prepares the agenda for meetings, including all supporting documentation and correspondence
•Records decisions and recommendations in VRC minutes and prepares memoranda to the ASG, OCSS regarding recommendations.
•Provides administrative support to the Secretariat of the VRC, including maintaining files of VRC and related vendors in accordance with UN Procurement Manual.
•Reviews VRMT policies related to vendor due diligence and drafts scope of work for services; participates in technical evaluation of contractors’ proposals.
•Coordinates contracts of due diligence service providers.
•Participates in research on potential vendors independently and through service providers.
•Prepares correspondence with vendors regarding suspension, removal or reinstatement and maintains related “Suspended, Removed or Reinstated Vendors Report.”
•Performs other duties as assigned

工作要求

• PROFESSIONALISM: Knowledge of internationally recognized procurement standards and understanding of procurement techniques and practices used in the private sector. Knowledge of market trends and sources of supply and equipment and of procurement/contract execution and administration. Knowledge and understanding of internal procurement policies, practices and procedures. Ability to conduct research and analyze data and information to develop recommendations on procurement contracts awards. Ability to clarify and agree on terms of contracts and/or specification requirements and to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

专业要求

Advanced university degree (Master's degree or equivalent) in business administration, public administration, finance, accounting, law or a related field. A first-level degree (Bachelor’s or equivalent) in the specified fields with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

A first-level degree and no experience will be accepted for candidates who have passed the United Nations Young Professionals Programme Examination (YPP), the United Nations National Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).

工作经验

A minimum of two years of progressively responsible experience in procurement, contract management, administration or related area is required. Training on financial analysis is desirable. Experience with procurement procedures of International Governmental Organizations is desirable.

No experience is required for candidates who have passed the United Nations Young Professionals Programme Examination (YPP), the United Nations National Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P) in Administration.

语言要求

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official UN language is an advantage.

评估

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

联合国方面的考虑

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.