特别公告

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

An impeccable record for integrity and professional ethical standards is essential.

Staff members of the United Nations Secretariat must fulfill the lateral moves(s) requirements, or geographical to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral or geographical moves(s) in their Personal History Profile (PHP) and cover note.

设置和报告

This position is located in the Office of the Under-Secretary-General for Management (OUSG/DM). The Department of Management, based out of UN Headquarters in New York, supports United Nations duty stations, offices and locations around the globe on administrative, personnel, policy and reform matters such as: human resources management; training and learning; procurement of goods and services; global logistics and service delivery; financial management, budget and accounts; travel and transportation processes, facilities management, and more. The Special Assistant is under the overall guidance of the Under-Secretary-General for Management (USG/DM) and reports directly to the USG/DM.

工作内容

The incumbent serves as a Senior Programme Officer and also acts as a Special Assistant to the Under-Secretary-General for Management. Within delegated authority, the Special Assistant will be responsible for the following duties:

•Provides expert advice to the USG/DM on a wide range of issues related to the functions and responsibilities of the Department of Management. Takes the lead to develop, implement and evaluate assigned programmes/projects, etc.; directs programme/project development, implementation, monitoring and assessment; directs review of relevant documents and reports; identifies priorities, problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and initiates follow-up actions.
•Coordinates with the relevant offices of the Department of Management the progress, timely delivery and accomplishments of the programmatic mandate by ensuring that there is clear and timely communication between the Under-Secretary-General and the Assistant Secretaries-General and other senior officials of the Department. This interaction is on behalf of the USG/DM, and may take the form of regular, periodic meetings or ad-hoc briefings aimed at ensuring that the relevant stakeholders are appropriately informed on the work of the Department. Assists in the preparation of and follow-up on meetings of senior officials of the Department.
•Coordinates policy development; reviews the assessments of issues and trends, monitors the implementation of management and policy decisions across DM functional divisions, preparation of evaluations or research activities and studies.
•Provides substantive and analytical input in the preparation of position papers and reports for presentation to intergovernmental bodies; prepares various written outputs for the USG/DM, e.g. policy statements, briefing notes, background papers, analysis, substantial sections of reports and studies, inputs to publications, etc.
•Ensures implementation of gender mainstreaming guidelines by assessing the implications for men and women of any planned action, including legislation, policies or programmes, in all areas and at all levels.
•Directs research and programme evaluation and presents information gathered from diverse sources. Undertakes survey initiatives; guides design of data collection instruments; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.
•Directs substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
•Serves as an effective spokesperson and establishes collaboration and partnerships with key officials at all levels inside and outside the organization.
•Ensures effective utilization, supervision and development of staff; guides, evaluates and mentors staff
•May perform other duties as required.

工作要求

Professionalism:
- Ability to identify key strategic issues, opportunities and risks
- Ability to generate and communicate broad and compelling organizational direction
- Ability to communicate clearly links between the Organization’s strategy and the work unit’s goals
- Demonstrated ability to provide innovative technical leadership by performing and/or overseeing the planning, development, and management of an operation
- Demonstrated ability to negotiate and apply good judgment
- Shows pride in work and in achievements
- Demonstrates professional competence and mastery of subject matter
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results
- Is motivated by professional rather than personal concerns
- Shows persistence when faced with difficult problems or challenges
- Remains calm in stressful situations.

Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed

Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently

Leadership:
-Serves as a role model that other people want to follow
-Empowers others to translate vision into results
-Is proactive in developing strategies to accomplish objectives
-Establishes and maintains relationships with a broad range of people to understand needs and gain support
-Anticipates and resolves conflicts by pursuing mutually agreeable solutions
-Drives for change and improvement; does not accept the status quo
-Shows the courage to take unpopular stands
- Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing

Judgement/ Decision-making:
-Identifies the key issues in a complex situation, and comes to the heart of the problem quickly
-Gathers relevant information before making a decision
-Considers positive and negative impacts of decisions prior to making them
-Takes decisions with an eye to the impact on others and on the Organization
-Proposes a course of action or makes a recommendation based on all available information
-Checks assumptions against facts
-Determines that the actions proposed will satisfy the expressed and underlying needs for the decision
-Makes tough decisions when necessary

专业要求

Advanced university degree (Master’s degree or equivalent degree) in business administration, management, economics, or a related field. A first-level degree (Bachelor’s or equivalent) in the specified fields with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

工作经验

A minimum of ten years of progressively responsible experience in project or programme management, administration or related area is required. Experience in a multi-cultural, international setting is required. Experience in senior office assignments in international organizations, including a Front Office setting is desirable. Experience in policy formulation and organizational reform is desirable.

语言要求

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official UN language is an advantage.

评估

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

联合国方面的考虑

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.